A New Year, A New Calendar

Welcome Back!

The transfer from our FileMaker calendar to the Prep School Events Google Calendar was made in July. Everything went smoothly and now we should only have one calendar to worry about.

You should already have the Prep School Events calendar listed in your Other Calendars section. If not, scroll to the bottom of this post for a video tutorial on how to add this calendar to your own.

We have done our best to build in an event approval process into this calendar as well. In the past, we would input all the details for an event into FileMaker and wait to see our event appear on the calendar if it was approved. Hopefully the process outlined here is fairly straightforward.

Adding an Event

This tutorial demonstrates the event approval process from choosing a time to having the event either approved or declined. The key steps involved are as follows:

• Find an appropriate time in the Prep School Events Calendar
• Add the event to your own calendar
• Invite the Prep School Events calendar (under rooms - uncheck the availability box)
• Add details in the description section or use the template
•  Wait for an email
• If approved - finalize your plans
• If declined, comments will be provided. Delete the event from your calendar and start again.

Viewing the Prep School Events Calendar

If you don't already have the Prep School Events Calendar (or the Holmes Lab or Library calendars), this tutorial can help you add them to your own calendar under the "other calendars" section. Remember, you can always turn these calendars on and off by clicking on the coloured box next to the calendar name.

Google Calendar and Tasks - Keeping Our Students Organized

These tools will be the online replacement of the paper-based agenda for our Form 6 and 7 students next year. Teachers will need to model use of these tools so that students see them being used daily. Sarah, Lara and Kathryn will be around to help with this process throughout September. 

In preparation for next year, Sarah has been putting together a reference website for the students, but much of the material on this site is relevant for our teachers as well. If you aren't all that comfortable with using Google Calendar or the Google Task List, please watch this tutorial that Kathryn has put together. For Form 6 and 7 advisers, consider watching this during the first week of school as a whole class.

As always, if you would like to sit down and learn more about Google Calendar or Tasks, let us know. Sarah and Lara are always happy to help.