Tuesday, October 2, 2012

Repost about Google Drive from a previous email to PrepEmployeeArea:

Man with magnifying Glass shared (BY NC SA) via csuspect's flickr photostream

Sending Google Docs:
If you want your document to just appear in someone's Drive folder without them having to click on a link in an email, it MUST be shared to their email address (not Primary, Middle or Employee Area, etc.).

Receiving Google Docs:
If you feel like you are "not getting" documents, the best thing to do is to check your email - was it sent in a message to Primary, Middle or Employee Area that you didn't open?
If you are sure that something was sent directly to you (not Primary, Middle or Employee Area, but you still can't find it, try looking for it in the All items view [on the left under More].

Just FYI...
In Drive, there are several sections:
  • "My Drive" contains documents you created. You can organize these into folders if you like.
  • "Shared with me" only lists files, folders, and Google Docs that include your email address in their “Share settings.”  You won’t see files in this view with share settings set to “Anyone with the link” or “Public.” You cannot organize these into folders but you CAN copy documents to your organized Drive folder if you want. One caution: if it was shared to you as part of a folder/ collection (like the Athletic Appendices) don't move it or the rest of us will no longer be able to access it - it was there for all of us - but if it was an individual document, feel free to organize!
For more info about Google Drive, check their Help page or come by and we can work it out together.

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